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What's New

The Compensation Fund (OID)
The deadline for the submission of your 2013 Return of Earnings is 31 May 2014.

Print your OID report from the reports menu for the detail you need to complete the assessment.
For more information visit the Department of Labour website.

Employer filing season (SARS)
The employer filing season, which is when you must submit a reconciliation of all your tax, SDL and UIF payments to SARS, opens on 1 April 2014. All reconciliations must be submitted by 30 May 2014!

You will be able to generate tax certificate submissions on Liquid from Tuesday 1 April. Please ensure that you have the latest version of e@syFile before you do the submission. Download it here.

The main items included in the update on 10 April 2014 are:

  • Multiple users - Up to now only you could access your account. Now you can add additional users for each cycle on your account, at no additional cost!
    Add your accountant to verify your payroll, add your client to have access to their own data and reports or add another person to assist you with processing.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 27 February 2014 are:

  • Budget speech changes - Your software now includes the tax changes as announced in the budget speech on 26 February 2014. Other tax changes effective from March 2014 is also included in this release.

  • Please note that these changes might result in a recalculation of values of your payrolls that are already in the 2014/2015 tax year (i.e. already in March 2014). When accessing these cycles, you will be prompted to do the recalculation. Please read the message carefully and choose the appropriate option for your cycle.

  • New postal address format - SARS is requiring postal addresses to be reported in a new format on tax certificates. February 2014 tax certificates will still be accepted with the old format, but from August 2014 only the new format will be accepted.

    The new format differs considerably from the old format, which does not allow us to automatically move the address fields. Please ensure that you recapture the postal addresses in the new format before August 2014.


  • Standard Industry Classification (SIC) codes - The SIC code fields were released as part of the ETI release in January. SIC codes are mandatory on tax certificates from February 2014 - you will not be able to submit tax certificates if these codes are not completed.

    Complete the company SIC code and only complete the SIC on the employee if it differs from the company.


  • 7 May 2014 is a public holiday - The 7th May is voting day and has been declared a public holiday. We have updated the leave calendar with the new public holiday. Please ensure that all existing leave transactions that include this date is manually updated.


  • Tax certificate submission - You can submit your February 2014 tax certificates to SARS from 1 April to 31 May 2014. We are finalising the changes required by SARS to the tax certificates and the e@syFile import, and will release software with the changes during March.

    The tax certificate submission will be blocked on the software until the changes has been released.

    In order to do your tax certificate submission from the software, all your invoices up to February 2014 must be paid. Please email proof of payment to accounts@pastelmypayroll.co.za to facilitate the allocation of your payment.


  • Live chat! - You might have noticed that we launched live chat, giving you another alternative to connect with the support team. The chat link is available in the blue bar at the top of all screens.

    More detail about these changes as well as additional changes included in the software is available in the release notes which are included in the help file.

The main items included in the update on 13 January 2014 are:

  • Employment tax incentive (ETI) - The Employment Tax Incentive is effective from January 2014 and encourages private employers to employ young workers.

    The tax incentive does not affect the wage or salary that the employee earns, but will benefit the employer by decreasing the amount of pay-as-you-earn (PAYE) the employer has to pay over to SARS.

    Eligible employers must on a monthly basis determine who their qualifying employees are in terms of which they can claim the incentive.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 14 December 2013 are:

  • Late Leave Pay functionality - Late Leave Pay functionality was added to the system to assist you to manage the payment of your weekly and biweekly employees' annual leave, specifically where employees are paid in arrears. This functionality is essential to ensure that the correct statutory contributions are made and that the employee is paid the correct amount before going on leave.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 19 November 2013 are:

  • Loan report - This report can be used to keep track of employees' loan history and repayment history. Detail and summary options are available.
  • Leave Pay functionality - Leave Pay functionality was added to the system to assist you to manage the payment of your weekly and biweekly employees' annual leave. This functionality is essential to ensure that the correct statutory contributions are made and that the employee is paid the correct amount before going on leave.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 17 August 2013 are:

  • Easily process Personal Service Providers (PSP) - Companies, close corporations and trusts who provide services to your business and comply with certain conditions, have to be processed on the payroll. We have added functionality to enable you to easily process these providers on your payroll.
    Not sure if you have PSPs you need to add to your payroll? Have a look at the "More information on" section in the help file for details on determining who is a PSP.
  • Optional printing of employees' rate per hour on the payslip - The option to print the employees' rate per hour in the payslips have been added. The rate prints by default but can be removed if you do not want the rate to print.
  • Manage benefits from the payslip - You can now add, edit and remove medical aid, pension fund, provident fund and retirement annuities from the employee's payslip, without having to manage these from the Benefit Details view.
    Remember to update your payslip definition template if you are not making use of the default template.
  • Mid-year tax certificate submissions - Your software is ready for submission of your mid-year certificates and reconciliation to SARS. Submissions are due between 1 September and 31 October.
    Remember that employees do not receive tax certificates as part of this submission - they only receive tax certificates at the end of the tax year.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 22 July 2013 are:

  • Email payslips to your employees - You can now email PDF payslips to your employees, with the option to password protect the payslips.
  • Department and Pay Point classifications - Add department and pay point classification codes to your company and link employees to the classifications on the Employee Details view.
    A selection of reports can be sorted according to the classification codes, making reporting on categories of employees within the company easier.
  • Indicate cycles no longer in use - Cycles that are no longer in use can now be flagged as closed. This will typically be used when a certain business unit or the company has closed down. Flagging these cycles will enable you to create tax certificates for these companies without having to roll out of the required payroll periods, as required for cycles that are not closed.
  • Tax certificates for multiple cycles - Changes were made to the tax certificate submission view to accommodate multiple cycles per company. You are also no longer required to switch to a tax year to create tax certificates. You only need to switch to a previous tax year if you have to make adjustments to financial values.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 13 June 2013 are:

  • Post your payroll transactions to Sage Pastel My Business Online - If you use Sage Pastel My Payroll and Sage Pastel My Business Online, you can now seamlessly post your payroll journals.
    Make use of this integration at no extra cost.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

The main items included in the update on 14 March 2013 are:

  • Weekly and biweekly pay cycles now available - Need to pay your employees once a week or every two weeks? Then add a weekly or biweekly cycle to your company.
    There is no limit to the number of companies or cycles you can add.

    Please read the release notes which are included in the help file for an overview of the changes included in this release.

    What will it cost you?
    You pay R3.90 per week for the first 30 employees, R3.10 for the next 20 and only R2.50 for any additional employees processed per weekly cycle.
    For biweekly cycles you pay R7.80 per biweek for the first 30 employees, R6.20 for the next 20 employees and R5.00 for any additional employees processed per biweekly cycle.

The main items included in the update on 28 February 2013 are:

  • Your tax tables have been updated! - The new tax rates for the 2013/2014 tax year were announced in the budget speech on 27 February 2013. We've already updated your software to ensure that your March payroll has the correct tax values.
    Please note that all companies that are already in March 2013 will recalculate. If you have printed payslips and reports already for March, please reprint them.

    For a summary of all the budget speech changes affecting your payroll, click here

The main items included in the update on 15 January 2013 are:

  • Enhanced search and filter options on the employee list - The employee list is by default filtered to only show the employees in the current tax year. Other filter options are also available. The status bar will indicate the filter option that is currently active.
    We've also added an active search option whereby you can search the employee list by typing in the employee code or the employee's surname (or portion of it).
  • Change the user display name - You can now change the "user display name". This is the name that is used in all communication with you. Click on Explore => Client Information => User Details.
  • Other changes - Changes were made to the "linked company" section on the payslip definition templates view. The employee code now also displays at the top of all employee views.
  • Release notes - Detailed release notes now form part of the help file. Click on Help at the top of any view and go to the "Release Notes" section.





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